AI-RMF

AIRMAC Demonstration Evidence

TRAINING ONLY. All organizations, roles, records, approvals and observations are fictional. This file supplies synthetic record content for the companion assessment JSON files. It is not evidence for a real system.

Reporting date: 2026-10-28. Historical fictional plan approval: 2026-10-01. Observations: 2026-10-20.

E-01 Governance & Accountability design package

Type: Policy Record date: 2026-09-15 Source: Demo Governance Owner Source confidence: Moderate

Approved lifecycle policy, legal register, RACI, executive charter, resourcing plan and ERM integration standard.

E-02 Risk Appetite & Decision Criteria design package

Type: Policy Record date: 2026-09-15 Source: Demo Risk criteria Owner Source confidence: Moderate

Approved risk tolerance, tiering standard, authorized deployment gate and residual acceptance delegation with conditions and expiry.

E-03 AI Inventory & Lifecycle design package

Type: Policy Record date: 2026-09-15 Source: Demo Inventory & lifecycle Owner Source confidence: Moderate

Complete inventory procedure, intake controls, tier-based periodic and change reassessment, retirement and disengagement requirements.

E-04 People, Culture & Human Oversight design package

Type: Policy Record date: 2026-09-15 Source: Demo People & oversight Owner Source confidence: Moderate

Training curriculum, multidisciplinary review charter, oversight roles, concern channel and impact communication standard.

E-05 Third-Party & Supply Chain design package

Type: Policy Record date: 2026-09-15 Source: Demo Third-party Owner Source confidence: Moderate

Supplier policy, acquisition due diligence, contractual protections, ongoing review and exercised contingency requirements.

E-06 Stakeholder Engagement & Transparency design package

Type: Policy Record date: 2026-09-15 Source: Demo Stakeholders Owner Source confidence: Moderate

External engagement process, feedback-to-design workflow, complaints and appeals channel, and AI use disclosures.

E-07 Testing, Monitoring & Incident Response design package

Type: Policy Record date: 2026-09-15 Source: Demo Monitoring & incidents Owner Source confidence: Moderate

Independent evaluation standard, production monitoring requirements, AI incident response and emerging-risk tracking process.

E-08 Program Performance & Improvement design package

Type: Policy Record date: 2026-09-15 Source: Demo Improvement Owner Source confidence: Moderate

Program metric definitions, scheduled program review and tracked lessons-to-action procedure.

E-09 Governance & Accountability operating records

Type: Record Record date: 2026-10-20 Source: Demo Governance Owner Source confidence: Moderate

October board minutes show policy implementation, roles understood, resources approved, requirements review and ERM escalation working.

E-10 Risk Appetite & Decision Criteria operating records

Type: Record Record date: 2026-10-20 Source: Demo Risk criteria Owner Source confidence: Moderate

Risk tier and deployment records are complete. S-01 residual risk acceptance was signed by the project manager, outside the documented delegation. S-02 and S-03 acceptance records are correct.

E-11 AI Inventory & Lifecycle operating records

Type: Record Record date: 2026-10-20 Source: Demo Inventory & lifecycle Owner Source confidence: Moderate

October reconciliation confirms the three-system population; intake, reassessments and safe disengagement checks passed across all systems.

E-12 People, Culture & Human Oversight operating records

Type: Record Record date: 2026-10-20 Source: Demo People & oversight Owner Source confidence: Moderate

Training completion, review-board participation, oversight exercises, concern handling and impact communications are demonstrated.

E-13 Third-Party & Supply Chain operating records

Type: Record Record date: 2026-10-20 Source: Demo Third-party Owner Source confidence: Moderate

S-01 and S-02 have completed due diligence, supplier monitoring and contingency records. S-03 has no third-party AI components in this scenario.

E-14 Stakeholder Engagement & Transparency operating records

Type: Record Record date: 2026-10-20 Source: Demo Stakeholders Owner Source confidence: Moderate

User engagement, adjudicated feedback changes, complaint and appeal handling, and disclosures are demonstrated for the three systems.

E-15 Testing, Monitoring & Incident Response operating records

Type: Record Record date: 2026-10-20 Source: Demo Monitoring & incidents Owner Source confidence: Moderate

Independent evaluation, incident exercises and emerging-risk records are demonstrated. S-02 has monitoring metrics and thresholds but no assigned reviewer; S-01 and S-03 monitoring checks pass.

E-16 Program Performance & Improvement operating records

Type: Record Record date: 2026-10-20 Source: Demo Improvement Owner Source confidence: Moderate

Scheduled reviews and lessons-to-action records operate. Some program metrics exist, but domain-wide measurement/review and improvement cycles are not sufficiently demonstrated for levels 4 or 5.

E-17 Maintenance prioritization assistant test package

Type: Sample test Record date: 2026-10-20 Source: Demo Assessor Source confidence: Moderate

System-specific observations for T1–T14, including supporting intake, assessment, authorization, acceptance, oversight, monitoring and disengagement records.

System S-01: Maintenance prioritization assistant. Suggest maintenance work priority; independent human authorization controls actual work scheduling.

T1 Listed in the inventory with owner, purpose and tier

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T2 Risk tier assigned using the documented criteria

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T3 Risk assessment completed before deployment

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T4 Go/no-go decision recorded by the authorized official

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T5 Residual risks documented and accepted at the right authority

Result: Fail Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

Acceptance RA-01 was signed by the project manager; the approved delegation requires the VP Engineering for this high-impact residual risk.

T6 Human oversight roles defined for this system

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T7 Impacts documented and communicated

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T8 Third-party due diligence on file

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T9 Tested against defined criteria, with independence per tier

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T10 Monitoring metrics and thresholds defined and reviewed

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T11 Material changes triggered reassessment; reviews on schedule

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T12 Users and affected parties can report problems

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T13 System team completed required role training

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T14 Fallback, disengagement or retirement plan exists

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

E-18 Engineering document assistant test package

Type: Sample test Record date: 2026-10-20 Source: Demo Assessor Source confidence: Moderate

System-specific observations for T1–T14, including supporting intake, assessment, authorization, acceptance, oversight, monitoring and disengagement records.

System S-02: Engineering document assistant. Retrieve and summarize approved engineering procedures with human source verification.

T1 Listed in the inventory with owner, purpose and tier

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T2 Risk tier assigned using the documented criteria

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T3 Risk assessment completed before deployment

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T4 Go/no-go decision recorded by the authorized official

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T5 Residual risks documented and accepted at the right authority

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T6 Human oversight roles defined for this system

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T7 Impacts documented and communicated

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T8 Third-party due diligence on file

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T9 Tested against defined criteria, with independence per tier

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T10 Monitoring metrics and thresholds defined and reviewed

Result: Fail Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

Monitoring plan MON-S02 defines metrics and thresholds but leaves the reviewer unassigned; no scheduled monitoring review is evidenced.

T11 Material changes triggered reassessment; reviews on schedule

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T12 Users and affected parties can report problems

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T13 System team completed required role training

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T14 Fallback, disengagement or retirement plan exists

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

E-19 Workload forecasting model test package

Type: Sample test Record date: 2026-10-20 Source: Demo Assessor Source confidence: Moderate

System-specific observations for T1–T14, including supporting intake, assessment, authorization, acceptance, oversight, monitoring and disengagement records.

System S-03: Workload forecasting model. Forecast staffing workload; planning staff review recommendations.

T1 Listed in the inventory with owner, purpose and tier

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T2 Risk tier assigned using the documented criteria

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T3 Risk assessment completed before deployment

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T4 Go/no-go decision recorded by the authorized official

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T5 Residual risks documented and accepted at the right authority

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T6 Human oversight roles defined for this system

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T7 Impacts documented and communicated

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T8 Third-party due diligence on file

Result: N/A Eligibility: Not applicable Assessor: Demo Assessor Date: 2026-10-20

No third-party AI model, data or AI service component is present in this fictional in-house system.

T9 Tested against defined criteria, with independence per tier

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T10 Monitoring metrics and thresholds defined and reviewed

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T11 Material changes triggered reassessment; reviews on schedule

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T12 Users and affected parties can report problems

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T13 System team completed required role training

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.

T14 Fallback, disengagement or retirement plan exists

Result: Pass Eligibility: Applicable Assessor: Demo Assessor Date: 2026-10-20

The required record exists, is current for the assessment period, and shows the process followed under the approved test criteria.